Procurement Coordinator (SCA) - Military Services Group

Job Details

Hourly range: $24.00 - $37.88

The base salary range represents a good faith salary range for this position. This position is eligible for annual incentive pay and has the opportunity for continued salary growth. If you are hired at American Water your base salary compensation will be determined based on factors such as market, geography, skills, education and/or experience. At American Water, we are committed to pay equity. In addition to compensation, you will be offered a comprehensive benefits package including 401(k),Defined Contribution Plan, Employee Stock Purchase Plan, medical, prescription, dental and vision coverage, plus disability, paid time off, life insurance, voluntary benefits, health and wellness programs and much more! 

American Water is also proud to offer employees learning opportunities and work experiences to grow professionally! 

Primary Role

.Responsible for performing administrative support for Project procurement, contract compliance and operations management functions.  Maintains a close and highly responsive relationship with supervisor and Project staff in carrying out day-to-day activities.  Works fairly independently, receiving a minimum of detailed supervision and guidance. 

Key Accountabilities

• In accordance with MSG’s Procurement Policy and Plan, identifies vendors, working with them to secure company profile information and other documents required to establish the companies in American Water’s Procurement and AP systems.  Serves as a liaison with MSG Contracts Administration Department.  Responsible for maintaining the on-site procurement records.
• Coordinates routine activities and communications with DPW, Government Contractors and others as requested.
• Responsible for completing receiving reports for supplies/services, comparing against purchase orders.  Reviews invoices for accuracy against purchase orders and receiving reports.  Resolves discrepancies.
• Tracks inventory and prepares financial, statistical, narrative and/or reports as requested.
• Assists Utility Manager in maintaining documentation of compliance with specified Prime Contract obligations.
• Assists Utility Manager in maintaining up-to-date Operating Plans that are required by Prime Contract and/or AW policy.
• Reads publications, regulations, and directives and takes action or refers those that are important in complying with AW Procurement Policy and Plan.
• As necessary, performs or assists in performing basic office administration duties such as answering the phones, filing, preparing reports, etc.
• Performs other related duties as assigned

Knowledge/Skills

• Proficiency in MS Office Suite products, including MS Word, Excel, PowerPoint and Access. 
• Ability to work independently; strong administrative and computer skills; strong interpersonal skills (tact/diplomacy, cooperation, negotiation); high level of initiative, judgment and discretion; discretion with confidential information.
• Proper use of grammar, spelling and punctuation. 
• General knowledge of procurement policies and practices. 
• Broad knowledge of company operations and policies and procedures.

Experience/Education

• Any combination equivalent to: graduation from HS or GED, and five (5) plus years of administrative experience in a procurement function, three (3) of which must have included organization, coordination, and performance of duties at a responsible level.

Travel Requirements

• 5%

Work Environment

• Office

Competencies