Senior Accounts Payable Specialist

Primary Role

The Sr. Accounts Payable Specialist will apply understanding and knowledge of PTP’s transactions, systems, and services to meet business needs. Analyze all Accounts Payable transactions and related data to ensure compliance, timeliness, and accuracy of payments. Collaborate with internal clients and external customers to continually evaluate efficiency opportunities or make enhancement recommendations within current PTP systems and services. Prepare ad hoc and ongoing reports for the department while continually evaluating and recommending improved reports. Maintain and update department’s Policies and Practices (including staff training). Aid in delivering quality service to the PTP’s customers. Assist with ensuring all of Accounts Payable’s transactions are processed in accordance with USGAAP, SOX, regulatory and tax policies, and internal policy and procedures. Deliver excellent customer service to Accounts Payable’s internal clients and external customers. Perform other assigned Accounts Payable tasks under the direction of Accounts Payable management.

Key Accountabilities

• Monitor aging PTP transactions in workflow and troubleshoot
• Validate transactions are processed in accordance with USGAAP, SOX, regulatory and tax policies, and internal policy and procedures.
• Reconcile sub ledger account activity to the general leger. Process correcting journal entries.
• Address, resolve, and/or escalate supplier/customer inquiries Analyze vendor statements
• Prepare ad hoc and ongoing reports for the department, while  consistently evaluating and recommending improved reporting reports.
• Assist with month end closing, by calculating accruals, preparing journal entries and performing miscellaneous A/P reconciliations as requested
• Assist with new process implementations.
• Identify and suggest implementation of process and system enhancements to continuously improve operations.
• Maintain and update Department Policies/Practices
• Capture and report all department metrics. Analyze fluctuations in metrics and make recommendations for improvement. Collect external data to benchmark department’s performance.
• Provide ongoing department training, and new employee AP focused orientation
• Willingly accept work outside normal scope or responsibility.

Knowledge/Skills

• Must be detail oriented with the ability to demonstrate a high degree of accuracy
• Ability to assess problems, resolve or escalate issues as necessary Excellent written and verbal communication skills
• Strong quantitative and analytical skills with attention to detail Strong problem solving, planning, and organization skills, including ability to multi-task, and prioritize in a fast paced environment
• Must have the ability to interact diplomatically and respectfully with co-workers, customers, and department management
• Solid understanding of Accounts Payable Department’s practices and processes.
• Advanced knowledge and use of office productivity tools (MS Office, Lotus Notes, etc.)
• Strong experience with Accounts Payable software/systems.

Experience/Education

• Relevant business Bachelor’s Degree preferred.
• High School Diploma or equivalent required.

• Minimum two years prior job-related experience preferred.

• Utilities industry or shared services experience a plus SAP, Great Plains, Open Text, or ImageNow experience a plus

• Unclaimed property software – Tracker a plus3-way match invoice resolution a plus 1099 tax from experience a plus

• Travel and expense reimbursement or purchasing card processing a plus

Work Environment

• Office

Competencies